Oracle Expenses New Features By Quarterly Updates

 Oracle Expenses New Features By Quarterly Updates

22C:

**1.Tax Recoverability Determination for Expense Payment Requests

2.Reimbursable currencies in Expense Reports by Business Unit

**3.MasterCard Adjustment Code Exclusion

4.Expense 

22D:

**1.Enforcement of Daily Sum Limit for Entertainment Policies

Define daily sum limits for entertainment and gift expenses governed by entertainment policies. Specify rates for employee and nonemployee attendees to enforce daily limits per attendee for these expenses.

• Use the entertainment policy to define single, daily or yearly limits that need to be enforced per attendee rather than on the total receipt amount.
• The limits defined in the policy will be enforced per attendee only if the policy has rate determinants set up.
• This policy can be associated only to entertainment policies.

To define daily limits for entertainment policies, you need one of these roles:

• Expense Manager
• Application Implementation Consultant

2.Allocation for Itemization Expenses

Allocate specific percentages or amounts to a project or expense account during the itemization of expenses. 

• Any split allocation specified at the expense item level automatically applies to the itemization lines created for that expense item.
• Employees can change the allocation by updating the split method or proportion for individual itemization lines.
• Split allocation is not applicable for Personal expense itemization lines.

3.Detailed View of Audit Reasons by Expense in Expense Audit

View the audit reason for each expense item in the Audit Expense Report page. This helps auditors easily identify noncompliant expenses.

Users assigned with the Expense Auditor role can view this additional audit reason information during the expense report audit.

4.Enhancements to Create Report from Trips Process

You can configure the application to allow expense report creation from trips for corporate card employees, even if the card charges from the trip are not available in Expenses. 

Business Benefit:

This feature benefits companies that use a centrally billed card to book employees' travel, or that prepay employees' travel expenses. The application can automatically create expense reports from travel reservations prepaid by the company. This helps speed up the expense submission and promote faster reimbursements.

The filters on the Trips page help employees easily identify their upcoming trips, or those that are yet to be expensed. This helps them take the necessary action on the trips quickly.

To enable the new setting, you need one of these roles:

• Travel Administrator
• Application Implementation Consultant

5.Improved address selection for commute mileage

View enhanced search results when using maps to search for address locations during creation of mileage expenses.

6.Notification to employees when new corporate card charges arrive

Send email notifications to employees when new corporate card charges arrive in their Expenses work area. These notifications remind employees to review and submit corporate card charges in a timely manner.

Business benefits include:

1. Alerts employees to new card expenses.
2. Facilitates the submission of corporate card charges in a timely manner.
3. Helps avoid late payment charges for employees and the organization.

To enable this feature, you need one of these roles:

• Expense Manager
• Application Implementation Consultant

7.Primary receipt as attachment for expenses created from emailed receipts

Create expenses directly from emails that a user forwards with receipt attachments

Business benefits include:

• This feature allows employees to access email attachments in PDF format from the Edit Expense page without any compatibility issues.
• Auditors can directly access the primary receipt when auditing an expense created from emailed receipts.

8.Receipt missing indicator in expenses mobile application

Provide employees with a Receipt missing indicator for expense items in the Expenses mobile application, for companies that permit submission of expenses with missing receipts.

23A:

1.Monthly and Lifetime Rate Limit Enforcement for Miscellaneous Policies

Manage Policies by Expense Category page

Determinants:  Role, Gender and Location

Benefits to you

Enforce monthly and lifetime rate limits for miscellaneous expenses

Notes

Auditors can also define audit rules to track the number of policy violations against these rate limits in a specified time period.

Manage Expense Report Audit Rules 

To define monthly or lifetime limits for miscellaneous policies, you need one of these roles:

• Expense Manager
• Application Implementation Consultant

2.Preconfigured merchant category code mapping to expense types

Merchant Category Codes (MCC) and Standard Industrial Classification (SIC) codes are used to set up corporate card expense type mapping rules.

Manage Standard Lookups tasks

ORA_EXM_MCC_CODES
ORA_EXM_SIC_CODES
EXM_CARD_EXPENSE_TYPE

View the new mapping rules using the Manage Corporate Card Expense Type Mapping Rules task.
The Corporate Card Administrator role is needed to review preconfigured mapping rules.

Benefits to you

Use preconfigured mapping of merchant category codes to corporate card expense types.

3.Print Preview for PDF and MS Office Document Attachments in Expense Reports

Employees and auditors can use this to view and print the expense report and related attachments as a single PDF document.

Benefits to you

Generate a print preview of an expense report and any pdf, image, .doc and .xls attachments.

23B:

1.Payment method selection in cash advance request

Allow employees to select a cash advance payment method. This option allows employees to select their preferred payment method as part of the cash advance request process.

Administrators can enable this option using the Manage Cash Advances and Authorization Policies task. This option is configurable at the business unit level and thus can be enabled for all business units, or for individual business units.

Business benefit:

This gives employees the flexibility to select the payment method (such as Cash, Electronic, check etc.) through which they would like to get their Cash Advance credited to them

2.Waypoints in Audit and view expense report

View waypoints in routes for mileage expenses in the Audit Expense Report and the View Expense Report pages. This lets auditors and managers view the complete route information for mileage expenses and ensure compliance with regulations.

Auditors can review the interim stops of a mileage expense trip directly from the View Expense Item page by clicking the View Maps button.

23C:

1.Enforcement of limits for entertainment policies based on employee grade

Enforce single, daily and yearly limits for entertainment expenses based on employee grades. If multiple employee attendees are present at an entertainment, enforce limits based on each attendee's grade.

Administrators can enable this option using the Manage Policies by Expense Categories task.

• Entertainment policies only support the creation of employee role-based rates for the role type Grade. The role types Job and Position are not supported.
• You cannot reconfigure or update an existing policy to use the role type Grade as a rate determinant.

2.Expense Template and Payment Method Selection in Expense Mobile Application

Select an expense template during expense entry and select a payment method during expense report creation using the Expenses Mobile Application.

Business benefits include:

1. Expense Template Selection: It allows users a choice of expense templates that they can use to create their expense. Prior to this, the template selection was in 'Settings' screen. Having the template in 'Add expense' screen improves discoverability and improves consistency with the web application.

2. Payment Method Selection: Employees can now choose the payment method by which they wish to be reimbursed. This brings parity with the web application.

Expense Template Selection:

1. Expense template selection was removed from the Settings screen.
2. The default expense template is the last template selected.

Payment Method Selection:

1. To make payment method selection available in the View report screen, a Financial Application Administrator must enable the Enable Payment Method option in the Manage Expense System Options task in "Functional Setup manager."

23D:

1.Mastercard centrally billed account for travel expenses

Centrally billed travel cards are also referred to as travel cards, ghost cards or business travel accounts.

Expenses supports Mastercard centrally billed cards.

Centralized cards are used to charge high-value travel expenses.

Benefits to you

Your company can realize the following benefits from using a travel card account:

• Greater visibility into the total trip cost
• Accurate travel expense allocation
• Punctual payments to card issuers

2.Payment method selection in cash advances using a REST API

Use the Expense Cash Advances REST API to select the payment method for cash advances.After selecting the preferred payment method, employees can use their preferred payment method when requesting cash advances.

3.Resubmission of expense reports using the mobile application

Employees can now withdraw a submitted expense report and resubmit it again. They can also resubmit an expense report rejected by approver(s) or returned by auditor and resubmit it again.

4.Touchless expenses with J.P.Morgan corporate cards

Touchless Expenses users benefit from real-time expense creation when they incur charges on a J.P. Morgan corporate card.

Business Benefits include:

• Reduced effort with real-time expense entry from J.P. Morgan corporate cards.
• Increased productivity with guided assistance for expenses that require additional information.
• Time saved with automatic submission of completed expenses.
• Improved employee satisfaction with intuitive user interface that simplifies the employee expense reporting experience.

• Touchless Expenses is enabled at the business unit level and can be turned on for specific users. It is possible to have some users on Touchless Expenses and other users on the existing Oracle expenses application.

• If your company uses the delegation functionality, both the delegator and delegate must be on Touchless Expenses to continue using delegation.

• The following functionality is not yet supported in Touchless Expenses: per diem, projects, cash advances, spend authorization, split allocation, trip itineraries, daily/monthly/yearly rate policies, and full key flexfield support.

24A:

1.Audit Evaluation of Resubmitted Expense Reports for Potential Duplicates

Evaluate resubmitted expense reports using audit rules to identify potential duplicates. This helps auditors identify potential duplicate expenses added to the resubmitted expense report.

The Business benefits of this feature includes:

The Business benefits of this feature includes:

Provides auditors with the most current list of potential duplicate expenses.

Streamlines the overall audit process.

Reduces the risk of non-compliance.

Reduces potential overpayments.

24B: 

1.Audit of Commute Distance Deduction in Mileage with HCM Address Information

  Manage Expense Report Audit Rules

  Audit Reasons: Commute Distance Variance

  To use this feature enable the new audit selection rule "Audit expense report with commute address variance" in Setup and Maintenance.

  

  Business benefits include:

   Enhanced visibility for auditors regarding mileage information within the print preview PDF report.

   Prevention of inaccurate or fraudulent mileage claims by expense users.

   Reduction of risk of approval of non-compliant expense reports.

   Reduction of potential over-payments by the company.

2.Mailing Address for Expenses Reimbursement

Allow employees to select a mailing address in HCM, other than home and office, to receive reimbursement for business expenses.

To allow employees to use a mailing address for Expenses payments, complete these steps for each employee:

Sign in to Oracle Fusion Global Human Resources as a Human Resources specialist.

Navigate to the Person Management page, and search for the existing employee that you want.

Navigate to the Manage Employment page.

In the Expenses Information section, select Mail from the Expense Check Send-to Address choice list.

Business benefits include:

Improve employee satisfaction by allowing employees, who work overseas, to keep their home address in their home country for payroll payment and use a mailing address to receive Expenses payment. 

Reduce payment rejections where local bank regulations require the employee address to match the address registered in that specific country.

Tips And Considerations

The mailing address is only supported for expense report payments, not for cash advance payments.

This is not a self-service capability. Setup for each user is required by Human Resources specialist.

The mailing address can be used for either payment by check or electronic payment.

24C: Taxes

1.Reporting-Only Taxes and Calculation Formulas in Withholding

 Use reporting-only withholding taxes and withholding calculation formulas to develop complex tax scenarios and generate temporary tax results before calculating final withholding tax. 

 Business benefits include:

Business benefits include:

Create reporting-only withholding taxes to generate intermediate tax amounts that can be used for the final withholding tax calculation.

Use the withholding taxable basis formula and tax calculation formula to address complex withholding tax calculations, including the use of the assessable value as the taxable amount basis.

Calculate the Argentina SUSS withholding using a withholding taxable basis formula with assessable value taxable amount basis type. 

2.Enhanced Tax Rapid Implementation

Use the additional columns in Tax Rapid Implementation to enter information related to tax rate controls and offset tax and recovery rates.

The following fields are included in the Manage Rates worksheet of the tax configuration workbook and the tax rates template spreadsheet.

• Offset Rate Code
• Default Recovery Rate Code
• Tax Inclusion Method
• Allow override and entry of inclusive tax lines

Business Benefits:

• Reduces the manual effort in updating offset and recovery tax rates, and tax-related options, using Tax Rapid Implementation. Tax Rapid Implementation is used for initial configuration of tax and ongoing maintenance when business or tax regulations change. The new fields introduced are commonly used by many customers and require a significant amount of manual effort to update, when the number of tax rates uploaded is high. It offers an option to provide the values for these fields when creating tax rates using Tax Rapid Implementation.

• Helps fulfill tax requirements of organizations with strict configuration access policies.

Tips And Considerations

• The offset rates and the recovery rates referenced in these columns must already be created prior to uploading the spreadsheet. 
• The recovery rate can be created using the Manage Tax Recovery Rates worksheet along with the tax rate in the same tax configuration workbook. 

24D:

1.Search Filter for Expense Reports Where Information is Requested by Auditor

Auditors can use the new search parameter to filter out the expense reports that are pending response from the submitter. This helps save the auditors time, by providing a clear list of just those expense reports that they need to review and take action on.

25A:

1.Expense Receipt Capture and Matching Using Document IO for Touchless Expenses with J.P. Morgan Corporate Cards

Automatically extract expense attributes from expense receipts in multiple languages using the Document IO Agent. This will result in increased accuracy and automated matching of credit card charges during expense creation, thereby minimizing user inputs. This feature is available exclusively for customers using Touchless Expenses with J.P. Morgan Corporate Cards.

25B:

1.Approval History for Resubmitted Expense Reports

Employees can now access the complete history and all actions taken on an expense report directly on the report page.  With this update, employees can view the full history of a report, even after it's been approved, rejected, withdrawn, or resubmitted.

Business benefits include:

• Helps employees understand the entire report reimbursement process.
• Improves understanding of why an expense report is rejected, to make adjustments and reduce errors during submission.
• Helps make the rejection and resubmission of an expense report more efficient.

25C:

1.Expense Policy Inquiry Using Expenses Policy Agent for Touchless Expenses with J.P. Morgan Corporate Cards

Use the Expenses Policy Agent to address policy questions from employees. Expense managers can upload the organization's corporate travel and expenditure policies, and employees can use the Expenses Policy Agent to get contextual answers to any questions related to these policies. This feature is exclusively available for customers using Touchless Expenses with J.P. Morgan Corporate Cards. This will help employees understand corporate policies prior to incurring business expenses and be aware of expense submission requirements.

The business benefits are:

• Increases compliance with corporate expense polices resulting in timely expense approvals and payment.
• Improve user experience with interactive knowledge access and reduces time spent reviewing policies specific to employees work context since the Expenses Policy Agent provides precise information relevant to the specific employee.
• Reduces user training and user support cost, providing accessible support in all supported languages.

25D:

1.Touchless Mobile Expenses

2.Project Cost Distribution for Expenses Using Award Funding Patterns